Asset Library License

The Asset Library License enables users to manage shared assets within the Asset Library.

This license uses a floating license system, where licenses are stored in a shared pool and temporarily assigned when a user performs specific asset management actions.

Because asset management operations are short-duration tasks, licenses are temporarily locked for a limited period and automatically released back into the pool.

---

How it works

Certain Asset Library actions require a license from the Asset Library License Pool.

When a user performs one of these actions, a license is temporarily locked for 24 hours under the user name. After this period, the license is automatically released and becomes available to other users.

Note

Assets stored in the Asset Library consume cloud storage, processing, and streaming resources. Organizations should consider this when managing their subscriptions and asset usage.

Actions that require an Asset Library License

The following actions require an Asset Library License:

• Upload assets

• Delete assets

• Edit asset settings

• Promote assets from the Project Library to the Global Library

These actions are considered administrative asset management tasks, which require a license to ensure controlled usage across the organization.

Actions available without an Asset Library License

Users without an Asset Library License can still interact with the Asset Library in limited ways.

From RealityPlatform, users can:

• View assets from the Global Library

• View assets from Project Libraries they have access to

• Download 3D models (if their permissions allow it)

Interaction with RealityPlan Licenses

Users with a RealityPlan license can still work with assets within their design projects.

A RealityPlan license allows users to:

• Upload assets to the Project Library of the design project they are currently working on

• Use assets within their project layouts

However, without an Asset Library License, users cannot perform organization-wide asset management tasks such as promoting assets to the Global Library or modifying shared assets.

License Availability

Asset Library Licenses are shared across the organization through a license pool.

If all licenses are currently locked:

• Users attempting to perform a licensed action will not be able to proceed until a license becomes available.

Licenses are automatically released after the lock period expires.

Best Practices for License Management

To ensure efficient usage of Asset Library licenses:

• Assign licenses to users responsible for managing shared assets

• Use Global Library promotion only for assets that should be reused across projects

• Monitor license usage to ensure enough licenses are available for asset management tasks